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Documentary intermediation

 

The Single Bundle Project:

Characteristics of the Single Bundle project

The Single Bundle project aims at:

Simplifying, harmonizing, and normalizing the forms required by the various Tunisian administrations and organizations, when carrying out the administrative formalities related to the movement of goods through the Tunisian logistics platforms.

Establishingnetworks for data exchange by electronic means, between all the players in the commercial, logistic and financial chains involved in import and export operations.

Establishing a standardized communication interface between the various existing or future information systems, in order to accelerate the reciprocal provision of information and to avoid intermediate reloading in the information channels.

Dematerializing information exchangeshence gradually eliminating paper documents and the features attached thereto (as to proof, authentication and confidentiality).

It is delineated by connecting all the links in the foreign trade chain in order to exchange dematerialized data (without paper) so that the procedures are fulfilled with the required rapidity.

Pre-project State of the Art

Tunisian operators have to deal with many types of administrative forms and are challenged by a proliferation of formalities, which are carried out in various places This results in additional costs and loss of competitiveness. Two examples shall be given:

The processing of Foreign Trade Documents:

For an importer to be able to operate, he has to obtain a document from the Trade and Industry Chamber (CCI). Once filled in, the document is submitted to the bank which registers it, time-stamps it and sends it to be domiciled In case the products are subject to authorization, the document is addressed to the Ministry of Commerce to be entered at the level of the Directorate of Organization and Information Processing (DOTI) and to be examined by the relevant departments of the General Directorate of Foreign Trade (DGCE).

Then, this digitized document is subject to technical advice (by the technical ministry in charge of the resource), coupled with a printed draft with either observations and reservations, or rejection, and is then returned to the importer’s bank.

Processing of the Customs Declaration of Goods (DDM):

While the SINDA system correctly captures all the data relating to foreign trade operations, it is only deemed to be a first step in the Customs clearance process. It includes a phase where data is entered on a dedicated terminal (which is provided with a limited number of subscribers to the system), either in the operator’s premises, which constitutes a remote entering mode for the user (but without possibilities of integration), or in a public room (accessible to authorized operators). Then, the next phase consists in calculating the duties and taxes to be collected. Finally, the last phase consists in DDM editing. Afterwards, a heavy load of paperwork is to be processed. Although the automatic checks on the SINDA system (originally designed to be carried out on the system) were removed, all the processing of the declaration, edited on paper, is carried out manually and with considerable visit rates, which is inconsistent with the practice adopted in the European Union. The DDM processing procedure, after being edited by the SINDA system, as it may be observed at the Tunis-Port Customs Office, is carried out manually- entirely. It includes two distinct phases: an examination by an inspection officer who decides upon completed inspection whether the procedure is compliant, then requests additional information or carries out an actual inspection of the goods. This visit is carried out within 24 to 48 hours, depending on the agent’s workload and the requirements of the Service.

Each declaration is then reviewed by an inspector, who issues (on import) the Voucher of Goods’ Collection (BAE). The DDMs are then matched with the Cargo Manifest to carry out a “pre-clearance”. It is only during the actual removal of the goods from the port premises that the final clearance of the Manifest is pronounced. Each declaration is then reviewed by an inspector, who issues (on import) the Voucher of Goods’ Collection (BAE). (BAE)The DDMs are then matched with the Cargo Manifest to carry out a “pre-clearance”. It is only during the actual removal of the goods from the port premises that the final clearance of the Manifest is pronounced.

These two examples testify to a multitude of entering operations – re-entering, different juxtaposed processing (due to the absence of interconnections) and the persistence of paper circuits, even though the computers of the public services concerned contain the relevant data and could proceed, directly and immediately, with automated checks.

The operators are asked to fill out heterogeneous forms which, even if they often do comprise boxes with the same information, are arranged in a way that differs from one form to another and are encoded in an inconsistent way. This results in complicating the task of clerks of the various services.

All these documents are in no way compliant with international standards and recommendations in the field (EEC/FAL International Recommendation No.1 “Layout Key for Trade Documents”, now called international standard ISO 6422,” United Nations Trade data Interchange — Trade data elements, known as International Standard ISO 7372).

The Project’s Contribution

The standardization of the data presentation and encoding would allow for a rationalization in the data collection by the public services and for a reduction in the costs at the level of the companies requested to fill the paper forms or to enter the data to be later submitted electronically.

The other components of the project consist in the modernization of the methods of understanding the data relating to maritime cargoes (complemented by the “Customs Handling” of the goods, based on the manifests, which is transmitted in advance, if possible) and in the establishment of computer links between equipped operators and the various existing information systems (Customs, Central Bank, commercial banks, Tunisian National Ports Office, General Directorate of Foreign Trade, Directorate of Quality, etc.) or the eventual ones (in other public services). This will enable the reciprocal paperless exchange of information. These components will help reduce delays and put an end to incessant visits, from one office to another, or from one building to another in the same city, and from one place to another in the port, while providing better security guarantees.

Dematerialized formalities

TCEAP: Foreign Trade Document with Payment(FTTP)

TCESP: Foreign Trade Document Without Payment (FTTWP)

FDE: Final Export Invoice (FEI)

ADM: Provisional Admission (banking formality) (TAD)

DDM: Detailed Declaration of Goods (DDG)

DCT: Technical Control Document (TCD)

DAE: Application for Authorization of Removal or Boarding (RARB)

BSO: Release Voucher after manifest DDM

OBLCAU: Secured Obligation (SEOBL)

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The ‘Transport Bundle’ Project

Project Presentation

The Transport Bundle, which completes the Single Bundle, is a community system which allows the actors in the port area to electronically process transport formalities through the Single Window for Foreign Trade and Transport.

The Objectives

To simplify the maritime transport procedures within the framework of foreign trade operations,

To standardize the documents handled (paper documents and electronic documents),

To dematerialize the procedures and establish the practice of EDI use through a virtual counter,

To create a guide for loaders,

To enhance the fluidity of goods transited through the port and minimize their stay,

To improve the use of the port area, consequently.


The Transport Bundle Procedures

The transport group has identified a set of scenarios for the automation of the procedures for exchanging information in the port area, namely:

The Procedure Vessel-at-Entry, Co-carriers, Manifest Processing:

For a complete dematerialization of this procedure, three processes have been identified:

The procedure ‘Removal of Goods from the Port’:

For a partial dematerialization of the procedure ‘Removal of Good from the Port’, several processes have been identified:

The procedure for exporting goods through the port:

For a complete dematerialization of the “Export” procedure, three processes have been identified:

Dematerialized formalities

Ship at entry, co-carriers and manifest processing

-Cargo manifest or Customs manifest or advance manifest

-Advance arrival notice of the ship or Dangerous goods declaration

– Differential statement

– Application for rectification of manifest after statutory time limits.

Removal of goods from the port

– Advance arrival notice of goods

– Taxed advance notice

– Delivery order

– Client’s statement of port charges liquidation

– Ship’s statement of port charges liquidation

– Handling contractor’s liquidation statement

– Statement of goods in storage for a period exceeding the statutory time limits.

Entry Summary Declaration “ENS”

– Validated ENS

– Ship’s arrival notice by key

– Ship’s arrival notice by MRN (master reference number)

Export of goods through the Port

– Docking authorization i

– Docking ticket

– Export manifest

– Application for booking goods

– Loading plan

– Boarding agreement

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